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Internal Policy

Staffing & Compensation.

How LuxeNova Community Wellness, Inc. approaches paid roles, classification, oversight, and the responsible use of donor and grant funds.

Our commitment

LuxeNova Community Wellness, Inc. is built on transparency and dignity — for the families we serve and for anyone who works on the mission. This policy outlines the principles that guide how we structure paid roles as the organization grows.

Until formal nonprofit incorporation and 501(c)(3) recognition are confirmed, all staffing decisions are made with the future structure in mind: reasonable pay, board approval, and full separation between operating funds and funds restricted for direct family assistance.

Reasonable compensation

Pay for any role is benchmarked against comparable nonprofits of similar size, mission, and region — and documented in board minutes.

Board approval

All paid positions, salary ranges, and any founder or executive compensation are reviewed and approved by independent board members.

Correct classification

Workers are classified as W-2 employees or 1099 contractors based on actual role and control — never to avoid taxes or benefits.

Responsible use of funds

Salaries are paid from unrestricted donations, program revenue, or grants that explicitly allow personnel costs — never from family-aid restricted funds.

Conflicts of interest

Founders and related parties cannot vote on their own compensation. All conflicts are disclosed and recorded.

Compliance & payroll

Federal and state withholding, unemployment, W-2s, and 1099s are handled through a recognized payroll provider with proper tax filings.

How a paid role is created

  1. The board reviews the need for the role, the proposed scope, and the funding source.
  2. A salary range is set using comparable nonprofit compensation data and documented in board minutes.
  3. The role is classified correctly as W-2 employee or 1099 contractor based on the actual working relationship.
  4. Independent board members approve the role and compensation — the founder does not vote on founder pay.
  5. Payroll is processed through a recognized provider that handles tax withholding, filings, and year-end W-2s or 1099s.
  6. Compensation totals are included in annual transparency reporting.
This is an internal-facing policy published for transparency. Specific salaries, hires, and contractor agreements are confidential and shared only with the board and, where required, with funders and regulators.